Budget: 2016

 

 

 

Budget FINALIZED
before any 2016
RECEIPTS cost savings BUDGET
Envelope (general operating) – from intention forms 265,691 265,981
Open/initial offerings 7,100 7,100
Specified operations (music/youth/altar guild/outreach) 5,600 5,600
Fundraising 17,000 15,000
Hall rentals 13,000 13,000
Income on Rectory Fund 4,739 2,641
Memorials 0 0
CTF dividend 1,310 1,310
Interest & dividend income 339 339
Total operating receipts 314,779 310,971
DISBURSEMENTS
Statutory Costs
ECOPS/housing – Hammond 114,316 114,316
Priestly services/housing – Thomas 30,918 30,918
Diocesan fair share 49,106 49,106
Insurance premium 4,877 4,877
199,217 199,217
Church
Utilities 7,200 6,800
Communications 3,050 3,050
Building maintenance 4,000 4,000
Grounds maintenance 8,000 7,500
22,250 21,350
Liturgical costs:
Organist/choir director 19,633 19,633
Organ tuning & music; Junior choir 750 750
Liturgical supplies/memorials/Easter 1,000 1,000
Altar Guild 1,400 1,200
Contingency – substitute clergy/organist 750 750
23,533 23,333
General operating expenses
Church cleaning 10,431 10,431
Secretary salary 24,022 24,022
– Secretary benefits and pension (current year) 2,942 2,942
– Secretary pension (prior years) 0 0
Leader salaries (jr. and sr.) 17,210 12,921
Education supplies 6,800 3,800
Hospitality 0
Supperman supplies 0 0
Seniors ministry – covered by 2015 GiFT grant 0 0
Pastoral care – covered by 2015 GiFT grant 0 0
Church picnic 100 100
Stewardship programme 0 0
Parish council retreat 0 0
Resource development 750 500
Office expenses: 0
Supplies/postage 2,250 2,150
Advertising/communications 1,800 1,200
Photocopier & maintenance 1,700 1,300
Hospitality 1,000 700
Rector’s discretionary fund 1,200 0
Fundraising expenses 4,000 2,000
Computer/technical/audio visual expenses 500 400
Synod/conference expenses 525 900
Envelope secretary 500 500
PAR/bank expenses 1,420 1,420
Outreach 0
Local 665 668
Debt Service and Capital 0
Mortgage & bank interest 11,316 1,886
Property and specified operations 7,971 5,346
Transfer to reserve funds 1,200 0
Contingencies 0
Transfer to Consolidated Trust Fund 1,035 1,035
99,337 74,221
Total operating expenditures 344,337 318,121
NET OPERATIONS (29,558) (7,150)
Application to GiFT committee to advance funds
dedicated for the Assoc. Priest 7,150
NET OPERATIONS 0

 

Adjustments made to budget:

  1. An updated intentions total of $265,981. A budget revenue increase of $290.
  2.  A reduction in the fund raisings amount from $17,000 to $15,000 and a reduction in the fund raising expenses from $4,000 to $2,000. Both to better reflect the actual amounts. There is no savings from this adjustment.
  3.  Reduction in the Hydro budget to reflect a savings from raising the summer cooling temperature from 20C to 22C. A budget savings of $200.
  4.  Reduction in the Natural gas budget to reflect a savings from lowering the winter heating temperature from 20C to 18C (not applicable to the administrative offices). A budget savings of $200.
  5.  Reduction in the Grounds maintenance budget from $8,000 to $7,500 to better reflect the actual amounts spent for maintenance. Actual amount spent in 2015 was $6,694. A budget savings of $500.
  6.  Reduction in the Altar Guild budget from $1,400 to $1,200 to better reflect the actual amounts spent by the Altar Guild. Actual amount spent in 2015 was $855. A budget savings of $200.
  7. Reduction in hours for the Sunday School Coordinator/Junior Youth leader from 10 hours per week during the year to: 5 hours per week from March to June, 0 hours per week during the summer, and 5 hours per week from September to December. There is also a balance of 15 hours to use for special projects. A budget savings of $4,289.
  8. . Reduction in the Sunday school curriculum budget from $600 to $300 to better reflect the actual amounts spent for Sunday school curriculums. Actual amount spent in 2015 was $253. A budget savings of $300.
  9. Reduction in the Sunday school supplies budget from $600 to $500 to better reflect the actual amounts spent for Sunday school supplies. Actual amount spent in 2015 was $0. A budget savings of $100.
  10. Reduction in the Jr. Youth group supplies budget from $500 to $400 to better reflect the actual amounts spent by the Youth group. Actual amount spent in 2015 was $103. A budget savings of $100.
  11. Reduction in Youth conference (CLAY) budget from $4,000 to $1,500 to better reflect the actual Parish cost of the conference. A budget savings of $2,500.
  12. Reduction in the Resource Development budget from $750 to $500 to better reflect the actual amounts spent on Resource Development. Actual amount spent in 2015 was $493. A budget savings of $250.
  13. Reduction in the Office supplies budget from $1,500 to $1,400 to reflect the paper cost savings from going from a full bulletin to a partial bulletin. A budget savings of $100.
  14. Reduction in the Advertising budget from $1,800 to $1,200 to reflect the savings from removing the Easter and Christmas advertising. A budget savings of $600.
  15. Reduction in the Photocopier & maintenance budget from $1,700 to $1,300 to reflect the installation of a new photocopier which will only need to be serviced twice during 2016 instead of three times. A budget savings of $400.
  16. Reduction in the Hospitality budget from $1,000 to $700 to better reflect the actual amounts spent on Hospitality. Actual amount spent in 2015 was $638. A budget savings of $300.
  17. Increase in the Synod/Conferences budget from $525 to $900 to better reflect the actual amounts spent for these conferences. Actual amount spent in 2015 was $897. A budget increase of $375.
  18. Removal of the Rector’s discretionary fund at the recommendation of Fr. Ross. A budget savings of $1,200.
  19. Reduction in the Computer & technical expenses budget from $500 to $400 to better reflect the actual amounts spent in this category. Actual amount spent in 2015 was $0. A budget savings of $100.
  20. An increase to the Local Outreach budget from $665 to $668. This is a reflection of the 1% formula that is driven by the General Offertory number (ie. Intention forms increased by $290). A budget expense of $3.
  21. Pay off mortgage. Balance of approximately $76,280 (as at February 29, 2016). Payout would be $76,280 + 10% for a total of $83,908. Loss of rectory fund interest of $2,098 ($83,908 x 3% x 10/12). A net budget savings of $7,332.
  22. Reduction in the Property and specified operations budget from 3% of General Offertory (total of $7,971) to 2% of General Offertory (total of $5,346). A budget savings of $2,625.
  23. Removal of the Transfer to reserve funds for technology. A budget savings of $1,200.
  24. Application to the GiFT committee to advance $7,150 of the monies earmarked for the Associate Priest from the latter years of the contract into 2016.

Other costs saving measures which have not been quantified within this budget are as follows:

  1. Application to the Diocese for review of the St. James Manotick Equalized Cost of Priestly Services (“ECOPS”).
  2. Application to the Diocese for review of the St. James Manotick Diocesan Fair Share.
  3. Application to the Diocese to have the housing allowances of both priest reviewed and possibly moved down within the housing allowance scale for the City of Ottawa.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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